⚠ Security Alert — Action Required
RLCAD email system was compromised as of 2026-02-26. Do not click any links in RLCAD emails or reply to requests to switch from checks to ACH-only payments. RLCAD does not share files by links and does not accept ACH unless specified verbally. If any suspicious email was opened, change passwords immediately and contact RLCAD office at 706-327-7444.
Mar 6, 2026
- Demo start date confirmed as Tuesday, March 24, 2026; full rough schedule issued by Jenny Prather
- George Boyd approved vanity design, floor plan, heated floors, tile labor overage (CO $354.00), and confirmed no shower ceiling tile (email 2026-03-06)
- Lennie Northrup sent revised plumbing fixture portfolio with alternative (non-thermostatic) shower fixtures; savings of $1,000-$1,300 vs. prior options
- Cabinet maker (Casey of Maranatha Woodworks) to visit for final vanity measurements next week; Jenny to coordinate
Feb 27, 2026
Deposit invoice confirmed paid; payment schedule issued to Boyds
Feb 26, 2026
SECURITY ALERT issued — RLCAD email system was compromised; do not click links or reply to emails requesting ACH-only payments; RLCAD does not share files by links; call office to verify any payment method changes
Feb 24, 2026
Preliminary plans and quotes sent to Boyds for approval (vanity, floor plan, tile labor, shower ceiling question)
Dec 4, 2025
Project Specifications document, updated Summary Budget, floor plan, tile selections with cost, and initial plumbing fixture budget sent to Boyds for review
Dec 2, 2025
Pricing updated upward due to tile material and labor increases; plumbing access method changed from garage drywall cut to through bathroom subfloor after demo
Current Phase
Pre-construction / Final selections and approvals in progress; deposit paid; demo scheduled
Upcoming Critical Milestones:
- Cabinet maker (Casey / Maranatha Woodworks) final measurement visit — week of 2026-03-09 (Jenny to schedule)
- Plumbing fixture selection must be finalized before construction begins
- Demo start: Tuesday, March 24, 2026
Active Alerts:
Urgent
Plumbing fixture selection is not yet finalized and is required before construction begins. Boyds have not confirmed shower fixture option, drain finish, sink style, or faucet type as of 2026-03-06.
Urgent
Linear drain finish availability confirmed as stainless steel, brushed nickel, and matte black only — champagne bronze NOT confirmed available. Lennie is researching; Boyds requested confirmation that champagne bronze is not an option before proceeding.
Pending
George confirmed interest in NOT using thermostatic valves given tankless water heater and good pressure; Lennie sent revised non-thermostatic options 2026-03-06 — Boyds have not yet responded.
Pending
Sink style (rounded vs. rectangular) and faucet type (widespread vs. single-hole) not yet decided.
Allowance:
- Budget allowance for plumbing fixtures: $3,549.00 (Source: 2026-03-05 Boyd - Plumbing Fixtures)
- All four original portfolios presented by Lennie exceeded this allowance
Owner Preferences Stated (Source: 2026-03-05 Boyd - Plumbing Fixtures; 2026-03-06 RE: Boyd - Plumbing Fixtures):
- Gold tones / champagne bronze preferred (subject to availability)
- Less modern / more traditional or transitional style
- Hand showers included
- Thermostatic valve initially requested but owners now leaning away from thermostatic given tankless water heater and adequate pressure
- Owners requesting to see pressure balance and separate hot/cold control options with cost impacts
Shower Drain: Pending
- Linear drain finish options confirmed available: stainless steel, brushed nickel, matte black only
- Champagne bronze linear drain NOT confirmed available — installer researching
- Tileable linear drain option available but strongly discouraged by installer (exposed mortar under mosaic tile becomes problematic)
- Alternative to tileable drain: use shower wall tile on the drain face for cleaner look
- Decision: PENDING (Source: 2026-03-05 Boyd - Plumbing Fixtures; 2026-03-06 RE: Boyd - Plumbing Fixtures)
Shower Fixtures: Pending
- Revised non-thermostatic portfolio sent to Boyds 2026-03-06
- Savings vs. original thermostatic options: approximately $1,000-$1,300
- Two styles in two metal finishes presented in revised portfolio
- Decision: PENDING (Source: 2026-03-06 RE: Boyd - Plumbing Fixtures)
Metal Finish Strategy: Pending
- If brushed nickel or stainless fixtures are selected (due to drain limitation), gold can be incorporated via cabinet hardware and bath accessories in at least two locations for a cohesive mixed-metal look
- Decision: PENDING
Sink Style: Pending
- Option A: Rounded sink
- Option B: Rectangular sink
- Decision: PENDING — Boyds "still meditating" as of 2026-03-06
Sink Faucet: Pending
- Option A: Widespread faucet
- Option B: Single-hole faucet (Lennie's recommendation given limited counter space between vanity towers)
- Decision: PENDING
Toilet Tank Lever: Pending
- To be coordinated with shower fixture finish once shower fixtures are selected
- Decision: PENDING
Contract Price
Base Contract — Project Specifications (Addendum A, signed 2/20/2026)
Base contract total$54,073.00
Alt: deduct if heated floors not included−$1,982.00
CO-01: Tile labor overage (approved 2026-03-05)+$354.00
Current Contract Total$54,427.00
Budget Line Items (Summary Budget, Dec 4, 2025)
Line items marked as Allowance are budget estimates; overages billed at cost + 18% markup (plumbing labor overages carry no markup). Credits returned if work comes in under allowance.
| Category |
Budget |
Notes |
Status |
| General Conditions |
$6,390 |
Supervision, site prep, labor burden (FICA, insurance), job admin, all demo labor (~3 days) |
Fixed |
| Carpentry & Trim |
$625 |
Shower wall blocking, niche, grab bar blocking, drywall corner blocking, shower glass framing |
Fixed |
| Drywall & Painting |
$1,785 |
Green board in shower, drywall repairs after demo/rough work, full paint in client's chosen color |
Fixed |
| Cabinets & Counters |
$6,700 |
Vanity with towers per approved design (Maranatha Woodworks/Casey); countertop allowance $70/ft² |
Design Approved |
| Tile Work (incl. heated floors) |
$11,335 |
Tile labor/setting materials: $6,635 · Tile allowance: $4,700 (ACME actual: $4,525.20 — Pearl White Petite Jewel floor, Carrara Arabascato shower walls) |
Selections Made |
| Glass & Mirrors |
$3,850 |
Shower glass allowance: $3,400 (3/8" frameless, measured after tile) · Mirror allowance: $450 (custom-fit per vanity plan) |
Post-Tile |
| Bath Accessories |
$500 |
Accessories allowance $300 (towel bars, grab bars, TP holder) + $200 blocking & install labor |
TBD |
| Plumbing (Allowance) |
$7,549 |
Labor allowance: $4,000 (finalized post-demo; overages carry no markup) · Fixture allowance: $3,549 (all original Ferguson portfolios exceeded; revised non-thermostatic options may save $1,000–$1,300) |
Fixtures Pending |
| Electrical (Allowance) |
$2,869 |
2 fan/can fixtures, recessed 4" LED lights, tower outlets, vanity lighting, heated floor circuit. May increase post-demo. |
Post-Demo |
| Cleaning, Trash & Porta Potty |
$1,775 |
Dumpster, dump fees, porta potty, two cleaning services (post-drywall and final) |
Fixed |
| Subtotal (direct costs) |
$43,378 |
|
| Overhead & Gross Profit (20%) |
$8,675 |
|
| Summary Budget Total (Dec 4, 2025) |
$52,053 |
Pre-contract estimate |
| Signed Contract Total (Feb 20, 2026) |
$54,073 |
Includes heated floors; deduct $1,982 if not included |
| Current Contract Total (incl. CO-01) |
$54,427 |
Base $54,073 + CO-01 $354 |
Payment Schedule
| # |
Milestone Trigger |
Amount |
Status |
| 1 |
Deposit — upon acceptance of scope of work |
$20,000.00 |
Paid 2/20/2026 |
| 2 |
Demo, rough electrical/plumbing, and sheetrock complete |
$10,000.00 |
Upcoming |
| 3 |
Tile work done and vanity set |
$10,000.00 |
Upcoming |
| 4 |
Trim and painting complete; plumbing fixtures installed |
$10,000.00 |
Upcoming |
| 5 |
Electrical complete; mirrors installed |
$1,000.00 |
Upcoming |
| 6 |
Final payment — all work complete |
$3,073.00 |
Upcoming |
| Total Paid to Date |
$20,000.00 |
|
| Remaining Balance (excl. COs) |
$34,427.00 |
|
Note: Milestone payments are round numbers for billing flow purposes and do not represent the cost of individual work items. Change orders must be paid 100% prior to execution per Article 8 of the contract. Late payments may incur a 5% monthly penalty per Article 5.
Additional Notes
**General Notes:**
- Initial Summary Budget issued 2025-11-03 represented a worst-case scenario assuming no plumbing surprises
- Updated Summary Budget issued 2025-12-04 after tile selections were made at ACME Brick and Tile
- Pricing increased from initial budget due to: higher tile material costs and higher tile labor costs (marble mosaic floor tile requires more installation time) (Source: 2025-12-02 update)
**Known Budget Items:**
- Plumbing fixtures allowance: $3,549.00
- Tile labor overage (CO-01): $354.00 (approved)
- Plumbing fixture overage: TBD — all four original portfolios exceeded the $3,549.00 allowance; revised non-thermostatic options may save $1,000-$1,300 vs. original quotes
- Anticipated allowance credits: RLCAD expects credits to offset the $354.00 tile labor CO once work begins (Source: 2026-02-24 Preliminary Plans and Quotes for Approval)
Note: Full project total cost is documented in the Summary Budget attachment sent 2025-12-04 (not reproduced in correspondence text). Confirm final total with Ron Lucas or Caitlin Fielding.
Approved Change Orders:
CO-01: Tile Labor Overage Approved
Approved by: George Boyd, 2026-03-05
Note: RLCAD expects to offset this overage with allowance credits once work begins (Source: 2026-02-24 Preliminary Plans and Quotes for Approval; 2026-03-06 RE: FW: Preliminary Plans and Quotes for Approval)
DescriptionTile labor quote came in $300 over budget; overage covers added labor for marble mosaic floor tile, recommended sealer for all natural stone surfaces, and heated floor installation
Overage amount$300.00
Markup18%
Total CO amount$354.00
Pending Change Orders:
- None formally issued beyond CO-01 at this time
- Plumbing fixture selection may result in additional overage above $3,549.00 allowance depending on final choices
Chronological Milestones:
Nov 3, 2025
Initial Summary Budget and vanity reference image sent to Boyds by Ron Lucas
Nov 12, 2025
George Boyd confirms readiness for next steps; asks to meet the following week
Nov 13, 2025
- Ron Lucas outlines next steps: tile selection at ACME, office meeting for cabinet design and plumbing fixtures, plumber site visit; notes Lennie Northrup (Design Coordinator) will accompany Boyds to ACME; floor plan to be sent to ACME in advance
- George Boyd confirms crawlspace access to plumbing likely not available; agrees to meet at ACME the following week; Boyds traveling and returning Sunday
Nov 21, 2025
- Ron Lucas follows up — no contact from Boyds that week; Ron traveling starting Tuesday 11/25; suggests plumber site visit week after Thanksgiving; proposes Lennie meet Boyds at ACME the following week; Bailey and crew may check access separately
- George Boyd apologizes for delay (grandson had surgery in Atlanta); proposes Monday at 3:00 PM at ACME
- Ron Lucas confirms Monday at 3:00 PM at ACME; Ron and Lennie Northrup will attend
Nov 24, 2025
ACME Brick and Tile meeting with Boyds, Ron Lucas, and Lennie Northrup (implied by subsequent pricing update referencing tile selections)
Dec 2, 2025
- Ron Lucas issues updated pricing (tile material and labor increases confirmed); proposes accessing plumbing through bathroom subfloor rather than cutting garage drywall
- George Boyd approves plumbing access approach through subfloor; asks for updated pricing; notes Boyds traveling 12/03-12/07
Dec 4, 2025
Ron Lucas sends Project Specifications document (contract), updated Summary Budget, floor plan, tile selections with pricing, and initial plumbing fixture budget for review
Dec 15, 2025
Ron Lucas follows up after period of silence; George Boyd responds he was traveling to New York and then was ill; back at work and will respond
Feb 24, 2026
Caitlin Fielding sends preliminary vanity plans, floor plan, and tile labor update requesting four approvals/confirmations
Feb 26, 2026
- Caitlin Fielding follows up on 2026-02-24 email; no Boyds response yet
- SECURITY ALERT issued — RLCAD email system compromised; Boyds advised not to click links or respond to ACH-only payment requests
Feb 27, 2026
Deposit invoice confirmed paid; payment schedule issued to Boyds
Mar 5, 2026
- Caitlin Fielding sends third follow-up on vanity and floor plan approval; notes cabinet maker cannot order materials until approved; marked as high importance
- Caitlin Fielding sends additional follow-up same day specifically on tile labor questions
- Lennie Northrup sends four plumbing fixture portfolios to Boyds; notes drain finish limitations, fixture allowance overage, and requests response by Monday morning
- George Boyd responds approving vanity, floor plan, heated floors, tile labor CO; confirms no shower ceiling tile
Mar 6, 2026
- Caitlin Fielding acknowledges all approvals; confirms cabinet maker will visit next week; Jenny to notify on timing
- Jenny Prather issues project schedule and confirms demo start of Tuesday, March 24, 2026
- George Boyd responds to plumbing fixture email with questions on drain options, thermostatic vs. pressure balance, and notes sink/faucet decisions still pending
- Lennie Northrup sends revised non-thermostatic shower fixture portfolio; notes $1,000-$1,300 savings vs. original options; will coordinate faucets and toilet lever after shower fixtures decided; drain inquiry forwarded to installer
Upcoming Scheduled Dates:
- Week of 2026-03-09: Casey of Maranatha Woodworks to visit Boyd home for final vanity measurements (Jenny to schedule)
- Week of 2026-03-30: MB Electrical and H&W Plumbing rough-in work
- Week of 2026-04-06: Inspections; drywall work begins; wallpaper removal
- Week of 2026-04-13: Finish drywall; initial paint
Mar 24, 2026
Demo begins — RLCAD crew on site through Friday 3/27
Apr 20, 2026
Tile work begins